The Commercial Real Estate Manager oversees and manages all aspects of our downtown Portland commercial building portfolio, including operations and financial activities, supervision of maintenance team, nurturing strong relationships with tenants and vendors, and fiduciary responsibility. The candidate must have excellent communication skills and experience in CAMs, budgets, and monthly reporting. The Commercial Real Estate Manager ensures the portfolio is operating in accordance with the owner’s goals and objectives.
• 3 to 5 years of experience managing commercial real estate (not residential) – dealing with building operations, managing staff and service contracts, tenant relations, tenant improvements, and calculating CAM reconciliations and estimates. • A working knowledge of cash and accrual accounting principles for property management in the use of budget analysis. Must also understand accounting reports, balance sheets, tenant ledgers and general ledgers. • Strong customer service skills, multi-tasking skills, and attention to detail. • Fundamental understanding of engineering operations and the ability to problem-solve with engineers. • A Bachelor’s degree from accredited college or university, preferred, or 5 years’ related experience in property management. • Computer Skills (MS Word + Excel + Outlook are required); Yardi experience is a plus.
The activities listed here are not all-inclusive, rather, they indicate the types of activities normally performed by this position. • Control the day-to-day property management responsibilities for a portfolio of Office and Retail properties located in downtown Portland, Oregon. • Visit properties at least once a week and as needed. • Respond on a 24/7 basis for major problems in a timely manner, including responding to afterhours emergency calls, priority e-mails and text messages as appropriate. • Procure and review bids to ensure appropriate level of service at the most cost effective rates. • Make recommendations for physical repairs and / or replacements. • Coordinate and oversee routine construction, such as capital improvements to common areas or tenant improvement projects. • Coordinate and supervise vendors and maintenance personnel. • Ensure proper administration of leases, lease abstracts, amendments, and related correspondence during tenant occupancy; and computer entry of lease information to ensure correct rent roll data. • Administer rent payment provisions and oversee rent collections. • Complete annual CAM reconciliations and estimates, verifying exclusions, base year amounts, and caps. • Ensure observance of any risk management items. • Review and approve invoices and billing adjustments. • Review all monthly financial reports and provide variance comments. • Communicate with accounting department. • Prepare and monitor properties’ operating budgets. • Establish and maintain tenant relationships; answer tenant phone calls, letters and requests for information and repairs; visit and interact with tenants while performing routine property inspections. • Interface with outside professionals regarding legal, accounting, insurance, tax and other matters as appropriate. • Ensure property files and records are maintained. • Complete all duties in a professional and timely manner.
Additional Salary Information: Competitive salary including health benefits, PTO, and 401K.
Downtown Development Group LLC and its affiliates have an ownership interest in more than 1,500,000 square feet of Retail, Office and Warehouse in addition to 28 parcels of shovel ready, developable land in Portland's Central Business District.
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