Controller (newly created position) sought by a privately owned real estate investment and development company based in Rochester, New York with a 4,000 unit multi-family portfolio and a commercial portfolio of approximately one million square feet. The Controller is responsible for the undertaking and managing the financial processes of the organization, including, but not limited to, managing the day-to-day financial operations, processing of accounts payable and payroll, accounts receivable, producing periodic financial reports, maintaining the underlying accounting records and maintaining and improving internal controls. Responsibilities include oversight and development of bookkeeping and accounting team members, budgeting, financial forecasting (short term and long term), month-end and year-end closing processes, enhancing management reporting packages, and ensuring the reported results comply with appropriate accounting standards. To succeed in the role, the candidate must be self-motivated, ambitious, experienced, organized, and possess strong leadership, interpersonal and time management skills. Candidates must be able to work independently to complete multiple tasks with competing priorities and make impactful, concrete contributions to the growth and management of the business.
Experience Desired: Minimum 5 years of senior level accounting responsibilities, including supervision of accounting staff, and accounting experience for property management entities. Experience with Yardi software very desirable.
Education Desired: Bachelor degree in accounting preferred and/or extensive experience in accounting for property management and/or /real estate entities is required. CPA is a plus.
This is a full-time opportunity with competitive compensation. Benefits include paid vacation and pto days, 401K with company match, health, dental, vision, life insurance, flexible spending (FSA), health savings account (H S A) and many more.
Valid NYS driver’s license and dependable transportation required. Must successfully pass pre-employment (post-offer) drug screen and a criminal background/MVR check will be conducted.
See full Job Description in following pages.
Reports to: EVP, Operations
Date: July 2017
PURPOSE: The Controller is responsible for the undertaking and managing of the financial processes of the organization, including, but not limited to, managing the day-to-day financial operations, processing of accounts payable and payroll, accounts receivable, producing periodic financial reports, maintaining a reliable system of accounting records and a comprehensive set of controls. The incumbent’s responsibilities include budgeting, financial forecasting (short term and long term), loss mitigation, continually enhancing accuracy of reported financial results, and ensuring the reported results comply with appropriate accounting standards. To succeed in the role, the incumbent must be self-motivated, ambitious, experienced, organized, and possess strong leadership, interpersonal and time management skills. The incumbent must be able to work independently to drive multiple tasks with competing priorities and make impactful, concrete contributions to the growth and management of the business.
Duties & Responsibilities:
Direct and oversee all aspects of the finance and accounting functions of the organization.
Manage the accounting department staff, including, but not limited to, cross-training staff in all processes of the accounting department and managing the delegation of all tasks and assignments.
Ensure that effective internal controls are in place and ensure compliance with appropriate accounting standards. Personally supervise controls for chart of accounts, check approvals, remittance standards, and other key accounting responsibilities.
Preparation and implementation of annual budgets, business plans, and periodic reforecasting.
Supervise and review monthly operating reports for properties, departments and management.
Manage banking relationships including periodic review of the relationship. Review and ensure compliance with payment of mortgages and other debt instruments. As required, manage processes required for replacement reserves or other ancillary activity required under debt instrument.
Manage cash positions in entities and Parent organization, ensuring adequate funds on a routine basis and appropriate investments for surplus funds.
Manage and ensure compliance for internal and external reporting required to support construction activity, including preparation of AIA schedules to support draws, certifications by architect and engineering firms.
Prepare periodic reports regarding cash management, financial condition, cash flow analysis and special reporting that interpret, analyze and summarize trends.
Perform macro level variance analysis comparing results and forecasts to business plans.
Prepare and present quarterly financial reporting for Manager’s Meetings.
Review bank reconciliations and react to any noted activity that requires follow up and, potentially, enhanced controls.
Coordinate all aspects of annual audit performed by third party accounting firm, providing timely reporting, analysis, variance explanations, forecasting, capital spending, depreciation schedules, management certifications, and all related activity.
Coordinate and review tax returns prepared by 3rd party accounting firm.
Coordinate assigned activities relating to acquisitions, sales, refinancing and other less frequent, but financially significant activities.
Oversee third party management functions in Ithaca and Erie County client, with focus on accounting related support activities, and in concert with duties assigned by President.
All other duties as assigned
**Essential Functions: Duties and responsibilities noted with asterisks (**) are considered to be the essential functions of the job description.
· Management Provided: Entire accounting team and all related functions. Co-manage relationships for Erie County client and Ithaca. Banking relationships, servicer relationships and several 3rd party activities that support business functions.
QUALIFICATIONS: To perform this position successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
Education & Experience (minimum required to enter the position): 5+ years in progressively responsible financial leadership roles, preferably in real estate management activities. BS in Accounting or Finance strongly preferred, MBA or CPA highly desired. Strong proficiency with Excel and Word, and past experience with Yardi software are desired.
Required Skills or Knowledge:
· Exceptional communication, management, organization and interpersonal skills
· Excellent time management skills, strong initiative, self-starter and productive – able to meet deadlines and can work under pressure as necessary.
· Mastery of most functionality of MS Word and Excel
· Prior experience with Yardi software a significant plus.
· Integrity, confidentiality and strong customer service orientation.
Language Skills: Ability to read and interpret documents in English with a high degree of competence. Ability to write complex reports and correspondence. Ability to communicate effectively, including the ability to precisely convey complex objectives in reasonable terms that others can understand.
Mathematical Skills: Mastery of accounting and mathematical basics with excellence in higher end functions including IRR, cash flow analysis, ROI, various interest calculation methods and other financial functions.
Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Requires excellence in problem solving and establishing routine procedures to address complex objectives.
Equipment Used: This position may require the use of the employee’s personal vehicle from time to time. Ability to drive own personal vehicle without jeopardizing the safety of prospects, residents and fellow associates. Requires the use of general office equipment including but not limited to; computers, copy machines, calculators, telephones and cellular phones.
IREM encourages diversity. We welcome individuals of all races, genders, creeds, ages, sexual orientations, national origins, and individuals with disabilities. Our organization strives to provide an equal opportunity environment among its members, vendors, and staff. Click here to learn more.