Federal Realty Investment Trust is sourcing for an Assistant Property Manager to join our property management team. This person will support the operations team by performing administrative and property management duties for 11 shopping centers in Northern Virginia totaling approximately 1.3 million square feet. The ideal candidate takes pride and ownership in their work and is self-sufficient and extremely organized, with a sharp eye for detail, strong relationship-building skills and the proven ability to deliver first-class customer service in a fast-paced environment.
This position has significant growth potential and the flexibility to allow the employee to use their greatest strengths to build new competencies.
Serve as a point of contact for all merchants’ daily operating needs including general maintenance, utilities, trash, and parking management. Respond in a timely manner to requests.
Assist with the supervision of the third-party vendors such as security, landscaping, cleaning, and other maintenance providers. Monitor vendors for performance and quality.
Perform property and quality control inspections with the Property Manager and under self-direction. Review daily security and monthly night inspection reports. Coordinate repair of maintenance items with vendors and tenants. Communicate with tenants in person and in writing.
Maintain and update tenant contact lists; track required tenant maintenance items and other special lease language; and collect certificates of insurance for both tenants and vendors. Contact tenants or vendors to achieve compliance. Maintain and organize property operations files.
Code and research invoices; monitor purchases and expenses to ensure compliance with budget parameters; and prepare vendor maintenance forms for set up in Nexus.
Assist in the preparation of the annual property operating budgets. Review monthly financials, accounts receivable reports, and sales reports.
Assist property operations team with administrative duties such as calendars, emails, meeting schedules, and logistics.
Perform other tasks as assigned by the Property Manager.
2 to 4 years’ experience as an Assistant Property Manager, Property Manager, or Administrative Assistant for a commercial real estate firm
Proven experience working in the field at properties identifying and resolving issues in a self-directed manner
Experience in retail property management is preferred
Bachelor’s degree required
Strong attention to detail and demonstrated organizational skills Proven ability to handle multiple tasks simultaneously and manage time efficiently
Ability to solve problems and think creatively to complete assignments and resolve tenant requests with a results orientation
Approaches work with curiosity and has the desire to learn and improve the shopping centers and work processes
Strong verbal and written communications skills
Proven customer service skills, with an ability to resolve disputes or complaints
Demonstrated ability to be self-sufficient and work independently
Intermediate skills in Microsoft Outlook, Word, and Excel; ability and desire to learn new programs
Federal Realty Investment Trust is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, or protected Veteran status.
Federal Realty Investment Trust does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Federal Realty Investment Trust and Federal Realty Investment Trust will not be obligated to pay a placement fee.
Federal Realty is a proven leader in the ownership, operation, and redevelopment of high quality retail real estate in the country’s best markets. Built upon foundations of opportunity, we take a disciplined approach to every aspect of commercial retail real estate. Whether it's redevelopment, property management, or acquisitions, we make sound, strategic decisions based on solid demographics, bro...ad experience, and stable resources. This has led to a high quality portfolio of assets. We turn commercial real estate into exciting destination retail centers that suit their exceptional locations.
IREM encourages diversity. We welcome individuals of all races, genders, creeds, ages, sexual orientations, national origins, and individuals with disabilities. Our organization strives to provide an equal opportunity environment among its members, vendors, and staff. Click here to learn more.