The Property Managers primary purpose is to maximize the company’s long-term profitability by optimizing our occupancy and maintaining our AAA grade commercial buildings with attention to detail to all properties in the portfolio. This will be accomplished by cost effectively building tenant relationships and generating an environment that draws tenants to and retains them in our properties. This requires proactive maintenance of the property, the facilitation of positive vendor relations, addressing problems in a manner that demonstrates value to the tenant and to the landlord, and proper administration and accounting procedures. To accomplish this, the Property Manager will lead staff members and vendors with management and motivation.
Duties and Responsibilities
Continuously inspect the buildings, grounds, vacant, and occupied space to determine repairs or maintenance required to maintain highest quality appearance and building/property condition. Develop preventive maintenance programs with maintenance personnel and vendors including necessary preparation for seasonal variations.
Lead, manage, and motivate staff and vendors.
Become familiar with all tenant leases and building rules and regulations so as to be able to review and investigate tenant complaints and lease questions. Follow up with tenants in a timely manner on resolution of complaints, status of Tenant Service Requests and miscellaneous tenant requirements.
Build tenant loyalty by having a total service approach to the job.
Coordinate completion of tenant improvements required in leases and lease amendments. Coordinate and monitor billing of all fees and expenses related to Tenant Service Requests.
Research and provide information on operating costs and maintenance requests.
Monitor financial and business dealings for the building. Work with the Chief Financial Officer to create annual budget(s) incorporating projections provided by the leases. Responsible for adherence and reporting against budget and variances.
Review monthly income statements. Prepare, review, and analyze standard monthly reports including tenant rent rolls, variance reports, rent projections, and aged delinquency reports.
Perform and manage special projects and tenant events as required.
This description should not be construed to contain every function / responsibility that may be required to be performed by this position. This position will be required to perform other related functions as assigned.
Knowledge, Skills, and Abilities
Bachelor’s degree in relevant field.
Minimum of 7 years work experience in commercial real estate property management.
IREM encourages diversity. We welcome individuals of all races, genders, creeds, ages, sexual orientations, national origins, and individuals with disabilities. Our organization strives to provide an equal opportunity environment among its members, vendors, and staff. Click here to learn more.