A well-established commercial real estate company is seeking an enthusiastic Assistant Property Manager to help manage and oversee a portfolio of Class A commercial office property in Santa Rosa. Candidate should have knowledge of property management and operations in an office setting.
Under the direction and management of the Senior Property Managers, the Assistant Property Manager is responsible for the day-to-day administration and implementation of those policies, procedures and programs that will ensure well managed and well-maintained properties. The Assistant Property Manager will be assigned to specified action areas at the discretion of the Senior Property Managers to best meet the needs of the portfolio.
Assists with overseeing and coordinating property management, maintenance, and construction activities associated with commercial tenants.
Responsible for the prompt and positive response to requests from tenants, for the implementation of ongoing contract programs, to constantly assess tenant needs and to assure problems are being solved promptly, and to the mutual benefit of the tenant and properties, including preparing, dispatching and tracking tenant work orders.
May be engaged in the selection of contract services, vendor negotiations for service agreements and day-to-day monitoring of vendor performance to assure full compliance with standards established within the respective service agreements, including Certificates of Insurance.
May assist the Senior Property Managers in preparing budgets, annual operating expense reconciliations, timelines and business plans to meet property management requirements.
Assist in the accounting process which may include, but is not limited to, completing property management / accounting forms as required, coding invoices, reviewing Accounts Receivable reports, and assisting in the collection of rents.
May perform daily and monthly property inspections at the direction and guidance of the Senior Property Managers.
Involved in the administration of all tenant leases to assure full compliance with lease provisions, including Certificates of Insurance.
Answers telephone, screens calls, transfer callers to voice mail, or take messages to facilitate communications and contacts.
Participate in various meetings and training activities as designated by the Senior Property Managers or higher-level management.
Other duties as assigned including special projects as requested by management.
Work Environment and Physical Demands
Professional office environment using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
Active working role: standing, walking property, some sitting, administrative desk duties, and supply maintenance which will require the ability to lift files and supplies, open cabinets, bend, crouch, stand, and walk
Not a supervisory role
Full-time position, Monday through Friday
Occasional overtime possible
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Experience in and working knowledge of business/office administration
Ability to handle general administration of the property in the absence of the Senior Property Managers, or when otherwise called upon
Strong written and verbal skills, with the ability to produce communications and other materials that are effective and of a professional nature
Computer proficiency with strong knowledge of Outlook, Word, Excel, and the ability to learn new business specific software programs as needed; Timberline experience a plus
Self-starter with strong organizational and problem-solving skills
Must be able to work in a fast-paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities
Ability to deliver superior customer service to tenants and clients
Ability to maintain an approachable, friendly demeanor when working with competing priorities and demands
Must be able to develop effective working relationships with co-workers, vendors, contractors, and tenants
Education and Experience Requirements
Bachelor’s Degree or equivalent work experience
3 to 5 years of experience in Property/Facilities Management, Commercial experience preferred
Must be able to pass a background screening
Must have unrestricted work authorization to legally work in the United States
Must have valid driver’s license
About Basin Street Properties, Inc.
At Basin Street Properties we have a strategy of approaching each investment as a long-term partnership that deserves our continued, detailed attention. Consistent execution of this strategy has enabled us to become a premier owner, manager and developer of Class ‘A’ commercial real estate in northern Nevada and California.
We believe that same strategy applies to our employees. The depth of our regional and corporate teams is what enables our continued success. And what sets us apart in the industry is the energy, insight and professionalism each and every client receives from every Basin Street team member.
Ours is a fast-paced, ever-changing environment where we work to give our employees exciting challenges that not only expand their skills, but enhance career satisfaction. Basin Street has built a reputation based on integrity and superior service and we work hard to create a workplace that respects and values diversity, professionalism and fosters a work-life balance.
We are always seeking talented, enthusiastic commercial real estate professionals who share our values.