Applicants MUST submit an application on Harvard Careers for consideration including a cover letter and resume.
The Assistant Director for Commercial Leasing and Asset Management (Asst. Director) is responsible for maximizing vibrancy, occupancy and income in the HRE commercial real estate portfolio and for analyzing long-term performance trends for all HRE multi-tenanted and commercial buildings. These efforts will enhance HRE's ability to meet the University's goal to support vibrant campus neighborhoods, strong financial stewardship, cutting-edge sustainability measures, and flexibility to meet future university needs. The Asst. Director reports to the Managing Director for Harvard Real Estate.
DUTIES AND RESPONSIBILITIES
Serves as the day-to-day HRE representative for all negotiations with new tenants, including interacting with owner and tenant real estate brokers. Maintains strong relationships with the brokerage community to field, vet, summarize and present new opportunities to University-affiliated stakeholders in collaboration with the Manager - University Leasing and Systems. Works with the Director of Operations and Property Managers on existing tenant lease renewals, as appropriate.
Engages in direct negotiations with new tenants and works through brokers to create new tenancies as best suits the University's needs.
Oversees and supports lease abstracting for all commercial tenants and ensures billing and lease abstracts are accurately input in Yardi and other MIS systems by the university leasing administrator and other leasing support team members.
Serves as primary commercial tenant relationship manager through build-out in collaboration with the property manager around tenant improvements and base building delivery. Effectively transitions the relationship to the HRE property manager at initial occupancy.
Prepares and maintains annual revenue projections for portfolio properties. Tracks market trends and biannually benchmarks HRE tenancy terms against the market. Forecasts opportunities to enhance revenue and creates plans to improve occupancy and revenue where appropriate. Recommends appropriate opportunities to sacrifice maximum revenue to enhance the vibrancy and character of campus neighborhoods. Collaborates with various university planners to create shared plans for meeting dynamic goals in asset and neighborhood utilization.
In collaboration with the HRE Director of Operations and with the HRE Manager - University Leasing and Systems, assesses portfolio performance around Key Performance Indicators (KPIs). Presents data trends and insights to the Managing Director and other stakeholders that highlight opportunities for improved building performance, sustainability, tenant selection, long-term capital strategy and asset positioning.
Contributes to document management practices that organize key tenant relations and market intelligence information.
Other duties as assigned.
Bachelor's degrees and minimum of 5 years real estate or relevant legal experience required. Advanced degree substitute for 1 year of experience.
Real Estate Salesperson license required within 3 months of hire.
Demonstrated skills and experience managing multiple dynamic priorities with varied stakeholders.
Demonstrated experience leading negotiations without direct authority to sign off on the final deal.
Strong interest in exploring multiple real estate options, creating scenario plans, and recommending best possible result. Willingness to explore multiple concepts without prematurely committing to a single choice.
Interest in maintaining ongoing client and professional relationships. Desire to communicate collaboratively but be trusted with confidential information.
Job requires facility in MS Office (Word, PowerPoint and Excel), financial analysis, and working knowledge of typical commercial lease terms and legal issues related to real estate transactions.
Knowledge of lease management database systems and revenue budgeting are integral to the work.
Broker license desirable. Previous experience working with Yardi and CoStar preferred. Ability to balance urgency with patience to explore best outcome in an evolving landscape. Desire to embrace humor and professionalism concurrently.
The mission of Harvard Real Estate (HRE) is to provide exemplary real estate stewardship and services to the University, including leasing, space planning, acquisitions/dispositions, property management, asset management, due diligence and real estate advisory services. HRE is directly responsible for the stewardship of 94 diverse buildings with 3.4M square feet in Boston, Allston, Shrewsbury and Kittery, ME. In addition, HRE provides office/retail lease management for an additional 600K square feet and oversees ~40 acres of undeveloped land. HRE also provides specialized real estate advisory services, primarily in the realm of leasing and space planning to support and complement real estate activities undertaken by other Harvard businesses and schools. HRE reports to the Vice President of Campus Services, Harvard University.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.