Responsible for the day-to-day functions of lease administration, including but not limited to lease abstraction, review of existing and new lease reoccurring charges to ensure accuracy, percentage rent, CPI rent escalations, and tracking/monitoring critical lease dates.
Review new leases, amendments, assignments, terminations and other lease documents – prepare and/or review accurate and detailed lease abstract including all critical dates and financial requirements.
Track progress of new leases, amendments, renewals, notices and other time sensitive documents.
Review and process lease documents and circulate to accounting department for approval and posting of monthly recurring charges and any miscellaneous billings/adjustments related to rent.
Review and analyze existing lease documents for critical lease terms, dates and resolution of lease compliance issues.
Coordinate and follow up with the Asset Managers and/or Property Managers regarding the verification of building SF, unit changes, rent commencement, move-in/out forms, major tenant information, and other portfolio issues.
Follow up with Asset Managers monthly to determine what tenants are vacating or holding over each month.
Partner with Asset Management to monitor critical lease dates and issue notices relative to renewals, expansions, etc.
Monitor CPI Increases as needed for specific Tenants when they become due.
Maintain the integrity of the lease abstract database and coordinate all aspects of the lease administration process.
Partner with Construction/Project Management and Property Management Departments on TI projects to monitor critical dates for lease compliance and triggering of lease commencement/rent commencement.
Regularly review standard reports and customized integrity reports to ensure accuracy of lease data and accounting records.
Coordinate with Property Management Department to obtain tenant’s initial Certificate of Insurance for leased premises.
Manage tenant name and/or address change requests by reviewing and interpreting lease provisions and preparing necessary documentation.
Prepare correspondence as needed in conjunction with the processing of lease documents.
Work on special projects that may arise within the Lease Administration department.
Interact and work closely with Asset Management, Property Management, AR/Collections, Construction and Accounting. This position reports directly to the Lease Administration Manager.
Bachelor’s degree or Paralegal Certificate is required with commercial real estate experience in lease administration, real estate accounting or property management.
A minimum of 3 to 5 years related experience in the real estate industry and hands-on experience in lease administration interpreting lease agreements, preferably in commercial real estate.
Solid computer skills with proficiency in MS Word, MS Excel, and MS Access (or a similar database application) required. Yardi experience preferred.
Detail-oriented and results-oriented with a desire to learn and support new technologies and processes.
Strong analytical and organizational skills with the ability to set priorities, manage multiple projects, and meet deadlines.
Ability to work independently, as well as part of a team. Must be organized, able to multi-task, prioritize workload effectively, quickly and accurately and process high volumes of data.
Must have strong ability to interpret complex commercial lease language and related real estate documentation and have general property accounting knowledge in a fast-paced environment.
Must have excellent communication skills both verbal and written and the ability to effectively interface with all departments of the company in a highly professional manner.
Adaptability to changing demands.
Additional Salary Information: Potential to earn annual bonus at company’s discretion. Comprehensive employee benefits package.
About Link Industrial Properties
Link Industrial Properties (“LINK”) is Blackstone’s US industrial real estate operating platform. LINK currently manages a national portfolio of high-quality, well-located industrial assets totaling over 180 million square feet throughout the U.S. To review the Company’s latest news release and other corporate documents, please visit the Company’s website at www.liprop.com