The Assistant Real Estate Manager II (AREMII) functions as the professional-in-charge in the absence of the Senior Real Estate Manager. The AREMII is responsible for all aspects of client and tenant satisfaction. Of specific importance is working with the upper management in achieving stated financial results (NOI and cash flow) and operating objectives (leasing, capital improvements, system enhancements, tenant satisfaction, operating expense control, risk mitigation, etc.). AREMII includes responsibility for the management of the Property Management staff as well as to oversee the internal team members.
Duties and Responsibilities
Provide overall property management and leadership through the development and interpretation of policies and programs, coordination of information flow and property management strategy in line with the Company’s goals, values and mission statement.
Responds to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensures that services are provided in compliance with policies, procedures, regulations, contractual obligations and standards.
Oversee the management, supervision, and professional development of the Property Management team.
Assists with the preparation and review of the annual jurisdictional forms and filings as required. (i.e. Income & Expense, Real Estate Tax payments, Property Tax fillings, etc)
Track budget variances and ensure smooth recovery process.
Manage the billing process.
Manage payment of invoices and disbursement of funds.
Monitor cash flow and cash requirements in conjunction with Property Manager to ensure efficient use of cash.
Responsible for the completion of monthly reports, annual budget, annual CAM Reconciliations, and other documents for owner in accordance with the management agreement.
Support prompt collection of management fees and reimbursements to overhead.
Maintain interface with third-party owners, ensuring total contract compliance, and accurate and timely reporting.
Resolve tenant relations issues to ensure their satisfaction.
Manage service providers to ensure top quality work is performed in compliance of the contract and in a timely manner.
Negotiate and facilitate contracts as required.
Perform regular property inspections with team
May be asked to oversee construction projects with Construction Manager, including approving construction contract and invoices
Represent company in the local and regional business and real estate community in order to promote reputation and capabilities to prospective tenants and clients.
5+ years of commercial property management experience including budget preparation/financial reporting, familiarity with building systems, lease negotiation, documentation and administration.
Possess a real estate license
CPM, RPA, or CSM designation, strongly preferred.
Associate or bachelor’s degree. A degree in either finance, accounting or master’s degree is strongly preferred but not required.
Communication Proficiency (oral and written)
Teamwork & Collaboration Orientation
Time Management Skills
Highly Desirable Attributes
Must be able to read, analyze, and interpret legal documents (lease documents, claims of lien, etc.), general business periodicals, professional journals, technical procedures, or government regulations.
Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers and the general public.
Ability to define and resolve complex issues and resolve with practical concrete business minded solutions
Proficient knowledge of Microsoft Office/Suite, YARDI, AVID and any other software program or piece of technology identified as standard for the Client.
Capable of managing construction projects such as tenant improvements, restroom renovations and major repair and maintenance projects, etc.
Ability to develop solutions in line with overall brand standard and message.
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Additional Salary Information: DOE and includes full benefits package
Internal Number: AREMII
Founded in 1989, SENTRE Partners is a San Diego-based real estate investment and services firm. It is our goal to offer superlative service to investors, owners and tenants while remaining at the cutting edge of business and technology.
With a current staff of 42, we manage a portfolio of residential and commercial properties throughout San Diego and Orange Counties.