Commercial Property Manager - downtown Los Angeles CA

Third party property management company seeks a Commercial on-site property manager to oversee day to day operations for large commercial building in downtown Los Angeles.

The Commercial Property Manager has primary responsibility for all aspects of day-to-day operations of the property, including accounting, tenant relations, maintenance and repair, security, janitorial services, and overall building operations.  The Property Manager assists in the preparation and execution of the annual budget and is tasked with ensuring the successful financial performance of the property.  The Property Manager has direct supervisory responsibility for all on-site accounting, maintenance and janitorial staff and prepares the regular weekly and monthly reports as assigned by the VP of Property Management.

Responsibilities:

• Develop and maintain positive tenant and vendor relations.
• Generate work orders directed to vendors or maintenance staff and provide appropriate follow up for satisfactory resolution of the issue.
• Ensure effective janitorial cleanliness and standards.
• Conduct regular and consistent inspections of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property.
• Obtain estimates/bids for repairs at the property.
• Ensure accuracy and compliance with vendor contracts and insurance requirements.

Management:

• Assist with identifying any short and long-range operational issues to be addressed.
• Assist with developing and executing the annual budget.
• Provide appropriate administrative and tenant relations support to on-site management personnel.
• Oversee site level accounting activity including processing of rents, payables, and lease information.

Operations:

• Follow-up delinquent accounts and pursue collections in accordance with direction from VP Property Management.
• Maintain tenant lease files, records, correspondence and file notes.
• Monitor expenses to ensure spending is within budgetary guidelines.
• In conjunction with Leasing Manager, prepare an annual calendar of key events and coordinate with building personnel all site-based trade shows or special events. Provide updates to VP as required.
• Ensure that all invoices are sorted, coded and accurate and in compliance with existing contract.

• Develop, obtain appropriate approval and execute written contracts as needed for outside vendor work.
• Manage all tenant correspondence, move-in's and move-out's, and preparation of all related documents variances