TCP Realty Services, a Commercial Real Estate Management Company is looking for a dynamic addition to our team. Our Houston office is currently seeking an Assistant Property Manager.
Assist the Property Management team with day to day functions and urgent property issues. Assist Vice Presidents and Property Managers with planning, organizing and coordinating projects as well as execute other Property Management Administration duties as instructed by the team.
High school diploma or higher.
4+ years of Administrative experience and 2+ years Commercial Property Management experience (Retail, Office, Industrial - not apartments) required or equivalent combination of education and experience.
Strong working knowledge of MS Word, Excel and Outlook
Strong oral and written communication skills a must
Strong organizational skills with ability to prioritize
Ability to handle multiple tasks while meeting strict deadlines
Strong customer service skills
General accounting skills
Able to follow policies and procedures
Ability to work independently as well as be a team player
Supports organization’s goals and values
Major Areas of Responsibility
Handle tenant requests by contacting appropriate building engineer/vendor
Call vendors to request inspections when tenants are moving out (HVAC, plumbing, lighting, overhead door)
Call vendors to obtain bids
Ability to interpret lease language
Maintain tenant and vendor insurance certificates
Maintain office supplies
Sort incoming mail/Prepare overnight mailings
Scanning and Filing (tenant, project and vendor filing)
Type daily correspondence including letters (welcome packages, termination letters, commencement date letters, late rent letters, subordination agreements, memos to office tenants)
Help collect unpaid rent
Running bi-monthly A/R report & copy manager on A/R status with written updates on A/R report.
Call delinquent tenants to find out why rent has not been received
Send late rent letter in accordance with policy and procedures
Follow up with tenant
Help process new leases/amendments
Update LoopNet and Website
Update Marketing Material as requested
Maintain all Property Managers tenant lists
Maintain Required Forms list for all tenants to track important information such as, HVAC agreement, Certificate of Occupancy, Certificate of Insurance, Emergency Contact Phone Numbers, Letters of Credit and Commencement Date letters
Code utility invoices
Coordinate transfer of vacancy utilities
Input A/R and A/P as required, if applicable to the portfolio
Support management team in administrative duties
Other duties as assigned
About TCP Realty Services, LLC
TCP Realty Services, LLC provides solutions in property management and real estate investment throughout Texas and the Southwest United States. With over 100 years of combined experience in our industry and an eclectic blend of experiences outside it, our team is uniquely placed to handle all of your property management and real estate investment needs.