Assistant Property Manager

TCP Realty Services, a Commercial Real Estate Management Company is looking for a dynamic addition to our team. Our Houston office is currently seeking an Assistant Property Manager.

Job Description:

Assist the Property Management team with day to day functions and urgent property issues. Assist Vice Presidents and Property Managers with planning, organizing and coordinating projects as well as execute other Property Management Administration duties as instructed by the team.

Education:

High school diploma or higher.

Experience:

4+ years of Administrative experience and 2+ years Commercial Property Management experience (Retail, Office, Industrial - not apartments) required or equivalent combination of education and experience.

Skills/Behaviors:

• Strong working knowledge of MS Word, Excel and Outlook
• Strong oral and written communication skills a must
• Strong organizational skills with ability to prioritize
• Ability to handle multiple tasks while meeting strict deadlines
• Strong customer service skills
• General accounting skills
• Able to follow policies and procedures
• Ability to work independently as well as be a team player
• Supports organization’s goals and values

Major Areas of Responsibility

• Handle tenant requests by contacting appropriate building engineer/vendor
• Call vendors to request inspections when tenants are moving out (HVAC, plumbing, lighting, overhead door)
• Call vendors to obtain bids
• Ability to interpret lease language
• Maintain tenant and vendor insurance certificates
• Maintain office supplies
• Sort incoming mail/Prepare overnight mailings
• Scanning and Filing (tenant, project and vendor filing)
• Type daily correspondence including letters (welcome packages, termination letters, commencement date letters, late rent letters, subordination agreements, memos to office tenants)
• Service contracts
• Help collect unpaid rent
• Running bi-monthly A/R report & copy manager on A/R status with written updates on A/R report.
• Call delinquent tenants to find out why rent has not been received
• Send late rent letter in accordance with policy and procedures
• Follow up with tenant
• Help process new leases/amendments
• Update LoopNet and Website
• Update Marketing Material as requested
• Maintain all Property Managers tenant lists
• Maintain Required Forms list for all tenants to track important information such as, HVAC agreement, Certificate of Occupancy, Certificate of Insurance, Emergency Contact Phone Numbers, Letters of Credit and Commencement Date letters
• Code utility invoices
• Coordinate transfer of vacancy utilities
• Input A/R and A/P as required, if applicable to the portfolio
• Support management team in administrative duties
• Other duties as assigned