ESSENTIAL FUNCTIONS: The Leasing/Occupancy Specialist will be responsible for carrying-out and completing the essential work of applicant screening, home inspection, leasing and occupancy related functions for Bickerdike’s rental and/or co-op housing, as well as maintaining the lowest vacancy rates possible. In all instances the Leasing/Occupancy Specialist will perform in accordance with and be committed to the Bickerdike mission.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities. While performing the duties of this job, the employee is regularly required to talk, hear, sit, use hands, reach with hands and arms, stand walk, climb and lift and/or move up to 10 pounds.
Maintain and carry-out the application and leasing process for persons seeking rental/coop housing including, but not limited to: screening applicants for vacant units based on predetermined tenant selection criteria, preparing eligible cases to be presented to the tenant selection and appeals committees, marketing, showing apartments, preparing leases and move-ins and maintaining an adequate number of screened and selected cases to ensure maximum occupancy.
Ensure completion of all required items and documentation related to the applicant screening process including but not limited to landlord verifications, home visits, income certifications, credit and criminal background checks, carrying out diligent follow up with all relevant individuals/entities as required.
Carry out and ensure occupancy related duties for occupied units including maintaining, updating and processing all current resident information, lease renewals, tax credit compliance, annual home inspections, annual re-certifications and move-outs.
Ensure that all policies and procedures related to leasing and occupancy are adhered to and ensure that all applicant files are reviewed by the Site Manager prior to submission to the Selection or Appeals Committees and that all resident leases are reviewed by the Site Manager prior to lease execution/signing.
Coordinate and carry out annual inspections and all required follow-up duties including taking warranted action such as filing work orders, billing, etc. in relation to tenant damages noted during annual inspections and/or re-inspection in cases of bad housekeeping or failed inspections.
Coordinate and carryout all duties related to assigned waiting lists, in coordination with the Site Manager, including but not limited to: maintaining accurate and up to date status information, ongoing tracking of move-ins, move outs and transfers, all aspects of the annual updating process and all duties related to wait list re-openings.
Prepare and submit to Site Manager all required reporting to owners, governmental agencies, funding agencies and others as appropriate prior to due dates.
Maintain and utilize established electronic and paper record keeping systems and documents in accordance with internal protocol, HUD, IHDA, tax credit and other regulatory guidelines and requirements including but not limited to tenant files, rent rolls, annual inspections, required recertification forms, and Class 9 forms.
Staff the Selection Committee, Appeals Committee and other committee meetings as appropriate.
Ensure maximum occupancy rates and the lowest achievable vacancy rates, minimizing rental income loss to properties.
Report tenant problems/concerns/complaints to the Site Manager.
Perform other relevant duties as assigned.
Minimum of 2 years of related Leasing/Occupancy Specialist experience. High school diploma or equivalent required. Must have or be willing to obtain Leasing Agent License. Bilingual English/Spanish necessary. Good communication, writing, computer and organizational skills necessary. Must be able to work with persons of various ethnic and economic backgrounds. Willing to work flexible hours. Must have access to car, valid driver’s license and proof of insurance for work in field. West Town, Humboldt Park, Logan Square and Hermosa residents preferred.
Under the general supervision of the Site Manager. In the absence of this supervisor, shall report to the Property Management Supervisor.
POSITION CLASSIFICATION: Exempt
PAY RANGE/GRADE: commensurate with experience/Grade 5
Bickerdike is an Equal Opportunity Employer Drug Free Workplace
About Bickerdike Redevelopment Corporation
Through mission-driven affordable housing development and preservation, property and asset management, economic development with a focus on jobs, comprehensive community building and grassroots leadership development, Bickerdike improves the quality of life for, and with, low and moderate income residents and the neighborhoods in which they live.For over 47 years, we have been a member based, nonprofit community development corporation working for the development of communities on the northwest side of Chicago, by and for the low and moderate-income people who live in these areas.2013 Annual ReportWe enrich and protect teh communities of West Town, Humboldt Park, Logan Square, Avondale and Hermosa through housing development and preservation, economic empowerment, and leadership development and organizing.We are deeply dedicated to preserving the ethnic and cultural character of our neighborhoods, while improving the economic conditiions of the community. We carry out our mission by: Providing quality affordable housing Struggling against gentrification and displacement Promoting economic development by creating and preserving jobs Advocating for additional resourcesIn... all of our endeavors, we are committed to the principles of honest, openness, democratic process, education, involvement and empowerment of community residents building self-worth, self-respect, and pride.
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