The Property Manager (PM) is responsible for monitoring the accuracy of all records related to the Portfolio, tracking tenant work, timely review & approval of quarterly CAM and semi-annual tax billings and annual CAM reconciliations; preparations of annual operating budgets, responsible for comprehending, monitoring and reporting property and tenant legal issues, preparation of monthly and quarterly owner/partner financial reports. Support all Team Members and tenants with questions and concerns. Coordinate special projects.
Direct Responsibilities • Collect and track rent and other charges and report tenant defaults as well as all legal issues as needed • Understand, calculate, approve and collect CAM Reconciliations and Property Taxes when applicable • Explain financial impacts and variances of a property to partners or ownership • Review, code and negotiate invoices and payments • Prepare Monthly reports and annual budgets • Coordinate all maintenance and repair activities • Oversee all vendors and contractors • Conduct and document inspections • Develop scope, bid and award contracts • Interface/communicate with Tenants on a regular basis • Accurate administration and compliance of leases, governmental laws and operating documents • Works with new tenants to ensure timely opening and coordinate approval of plans, signs and other tenant improvements • Performs Monthly property inspections, including night inspections of lighting level and tenant signage
• Bachelor’s Degree and at least 4 years’ experience with commercial office property management • CA RE license • Thorough understanding of property management accounting principles including Base Year calculations, gross-ups and budget analysis. • Organizational, analytical and problem solving skills, along with excellent communication skills and attention to detail • Understand basic building systems and operation functions • Proficiency with Microsoft Office • Experience in accounting software Yardi