Career Center

Performs the administrative functions of the Property Management Team in property issues, including timely response to and resolution of any tenant requests or concerns.

Job Description

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence. 
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports and check requests for review and approval
• Schedule and coordinate service request
• Prepare and coordinate bid proposals, service contracts and approved invoices.
• Prepare budgets and reconcillations 
• Assist brokerage team in uploading new management contracts
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Monitor and maintain the property maintenance work order
• Prepare monthly reports for investors on status of tenant work orders
• Maintain lease and contract files, as well as other files located within the property management office
• Assist with monthly and quarterly management reports as well as annual budget preparation

IMPORTANT EDUCATION

• High school diploma/GED equivalent; Bachelor’s Degree preferred

IMPORTANT EXPERIENCE

• Customer service experience preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Proficiency in Microsoft Office Suite (specifically Excel)
• Proficiency in Yardi
• Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information